Fleet Expenses Claim Form
Crew members (excluding Cadets) should submit their expense claims via the Fleet Expenses Claim Form.
It’s important you fill in all details including the expense type and sub-type correctly, otherwise your claim will be declined, and you will need to submit a new claim.
All claims are processed in accordance with the requirements detailed in the Seafarers Travel Policy. (FLEET 2 in GHESS).
Please note:
- Expense claims received after the 10th day of the month will be reimbursed in the following month’s pay
- Any receipts older than 6 months will require Line Manager approval
- Any claims must be submitted along with suitable receipts
FAQs
This is for fleet colleagues onboard and on leave.
Cadets are excluded from this process change. They will continue to follow the current method of claiming expenses as per the Cadet Expenses Policy.
Click here to raise a travel expense claim request. Once you are on the page, we recommend you bookmark it in your browser for easy access in the future. Fill in the details using the on-screen instructions.
Any expenses, which you might have incurred during your crew compliance journey such as medicals, visas, flight bookings, road/rail transport, hotel accommodation, meals, or any other travel expenses, can be claimed using the Fleet Expenses Claim Form subject to they are within the guidelines of Seafarers travel policy.
No, training expenses will not be accepted using this form. If you wish to submit your claims for training related expenses, click here and follow the instructions in the form.
Submit travel expense claims before the 10th of every month to receive reimbursements as part of your current pay cycle. If you request a claim after the 10th, you will receive your reimbursement in the following pay cycle.
If the date 09th or 10th comes on a weekend, then the deadline to submit an expense claim for processing it in the following month, is Friday.
No, you can access the link for free when onboard.
Check your internet connection. If you're connected and still can’t access the link, check your browser and make sure you update it to the latest version. Supporting browsers – Edge 15, Firefox 53, Chrome 50, Safari 9 and Safari iOS 9.
If you have any more queries, please feel free to reach out via the Fleet Expenses Claim Form.
