The Fleet Training Support Team is introducing a new way of collecting your training expense claims, with effect from 1 June 2023. Fleet colleagues onboard and on leave need to use the Fleet Training Expenses Form to share evidence of payments incurred while travelling for business purposes, subject to the Seafarers Training Travel Policy. This new method will provide a more efficient user experience for fleet colleagues as well as department representatives.
Procedure for completing the Fleet Training Expenses Form via the new link:
Read introduction and instructions carefully on Page 1 and click ‘Next’.
On page 2, fill in the mandatory details, such as Emp. No., Department, Rank, Personal email.
On the same page, fill in the expense details which includes the number of claims, type and sub-type, along with the ‘upload’ option for your expense proofs.
Tick the declaration and proceed to submit claim(s)
These are some ways you can support us in making this initiative a success:
It’s important you fill in all details including expense type and sub-type correctly, for your expense claim to be processed. Incorrect entries will be declined, and you will need to raise a new request.
All claims must be associated with a course that has been arranged by Carnival UK or approved by your Global Talent Partner. Claims submitted without prior approval may require further clarification and may not be paid.
Receipts must be provided for each claim, where a receipt is not available please provide a background for the expense incurred
Submit expense claims before the 10th of each month. Expense claims received after the 10th, will be reimbursed in the following month
Receipts with expense date older than 6 months need approval from the Fleet Training Support Team
FAQs
Who is this for?
This is for fleet colleagues onboard and on leave.
When should I start using the new form?
1 June 2023 onwards.
How do I claim my travel expenses?
Click here to raise a training claim request. Once you are on the page, we recommend you bookmark it in your browser for easy access in the future. Fill in the details using the on-screen instructions.
What expenses can I claim using the Fleet Colleague Training Expenses Form?
The Company will fund the following training costs for all Company required training:
Course fees
Reasonable travel costs i.e., flights, ground transport, mileage - if in doubt, please contact your Global Talent Partner or Training and Compliance Team, UK
Hotel Costs/Subsistence
Training wages for the duration of the course (to include travelling time to attend training), cost of visa to attend training and associated travel costs. Conditions apply as detailed in the [Seafarers Training Travel Policy].
Can I claim fleet travel expenses using this form?
No, this form is intended to submit claims for training related expenses only.
Any expense incurred for business travel such as medicals, visa, flight bookings, road/rail transport, hotel accommodation, meals, or any other travel expenses, can be claimed using the Fleet Colleague Travel Expenses Form.
How long will it take for reimbursement of claims?
Submit travel expense claims before the 10th of every month to receive reimbursements as part of your current pay cycle. If you request a claim after the 10th, you will receive your reimbursement in the following pay cycle.
Submission of claims for expenses not covered within the policy which haven’t received prior approval may result in a delay in receiving payment.
Will I be charged for accessing this link when onboard?
No, you can access the link for free when onboard.
I submitted an expense claim before 1 June 2023 using the previous process. Do I need to resubmit using the new process?
If you have already submitted a claim via the previous process, you don’t need to re-submit your claim. The previous way of claiming training expenses will still be accepted until 1 July 2023 as we fully transition to the new process.
Why can’t I access the link?
Check your internet connection. If you are connected and still can’t access the link, check your browser and make sure you update it to the latest version. Supporting browsers – Edge 15, Firefox 53, Chrome 50, Safari 9 and Safari iOS 9.
We appreciate that this process is new and you may have queries, so please feel free to reach out via the Fleet Colleague Support Form.
