Last updated 26/06/2025
Passport Information
A passport is an official document issued by a government that certifies your identity and nationality. It allows you to travel internationally and re-enter your home country.
All Seafarers are expected to have sufficient validity on their passports to cover the duration of their Tour of Duty/Assignment, plus an additional six (6) months, and have at least one blank passport page.
Seafarers are responsible for the cost of obtaining or renewing their passports. The company will not reimburse these costs unless specified in the Seafarers Employment Agreement (SEA) or Terms & Conditions (T&Cs).
Non UK Nationals
If you are a non-UK national, the process for applying for your passport may vary by country. Therefore, we advise you to visit your respective passport office or government website for the latest appointment and processing times.
UK Nationals
Guidance on the 10-Year Passport Rule for UK Passport holders
The 10-year passport rule is an important consideration for UK nationals planning to travel to European Union (EU) countries. This rule took effect post-Brexit to ensure that UK Passports meet the requirements for entry into most EU countries. The 10-year rule means that to enter EU countries, your UK passport must:
- Have been issued less than 10 years before the date of entering an EU country
.
- Be valid for at least three months beyond the date of leaving the EU country
.
This rule applies to all 27 EU countries, excluding Ireland, which maintains its travel arrangements with the UK. It also extends to countries within the European Economic Area (EEA): Iceland, Norway, Liechtenstein and Switzerland.
Checking Your Passport
To ensure your passport meets the 10-year rule, you must check the “date of issue” on your passport to ensure you remain compliant and avoid disruptions to your joining date.
- If your passport was issued before September 2018, it may appear to be valid for longer than 10 years due to the previous practice of carrying over unused validity. However, for travel within the EU, your passport must have been issued within the last 10 years relative to the date of entry.
- If your passport does not meet these requirements, you will need to renew it before travelling to be compliant.
- Seafarers are responsible for the cost of obtaining a new passport/renewal unless stipulated within the terms and conditions of their assignment/future assignment.
- Renewing a passport in the UK typically takes up to three weeks, though it may take longer during busy periods. You can use a fast track service to expedite the process for an additional fee. Please note that if you choose this option, the cost will not be covered by CUK.
- If you need to replace your passport, please ensure that you continue to carry your old copy with you once it is returned, especially if it contains any previous visas issued, such as a C1D or Schengen Visa.
Please reach out to your Global Talent Partner (GTP) or CUK Compliance Contact if you have any questions or concerns.
Have Questions?
Click here for Compliance FAQs. If your question can’t be answered, contact your Global Talent Partner (GTP) or CUK Compliance Contact for assistance
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